Group Management¶

Create and manage email groups and security groups in {ORG_NAME}

Email Groups¶

Email groups are for distributing messages to multiple people.

Create Group¶

gam create group teamname@{DOMAIN} name "Team Name" description "Description"

Add Members¶

gam update group teamname@{DOMAIN} add member user@{DOMAIN}

Remove Members¶

gam update group teamname@{DOMAIN} remove member user@{DOMAIN}

List Group Members¶

gam print group-members groupemail teamname@{DOMAIN}

{ORG_NAME} Email Groups¶

Organization-Wide¶

Group	Purpose	Members
`allstaff@{DOMAIN}`	All organization members	Everyone
`admin@{DOMAIN}`	Administrators	Admin team
`managers@{DOMAIN}`	Management team	Managers

Department Groups¶

Create department-specific groups as needed: - sales@{DOMAIN} - Sales department - marketing@{DOMAIN} - Marketing department - finance@{DOMAIN} - Finance team

Group Settings¶

Change Group Owner¶

gam update group teamname@{DOMAIN} owner newowner@{DOMAIN}

Allow External Members¶

gam update group teamname@{DOMAIN} allowexternalmembers true

Require Approval for New Members¶

gam update group teamname@{DOMAIN} whocanapproveentity ALL_MANAGERS

Security Groups¶

Security groups control access to Shared Drives and other resources.

Create Security Group¶

gam create group sales-team@{DOMAIN} name "Sales Team" securityEnabled

Add to Shared Drive Access¶

# Once you have a security group, use it for Shared Drive permissions

See Shared Drives for details.

Best Practices¶

✅ Do: - Use descriptive group names - Document group purpose - Review membership regularly - Archive unused groups

❌ Don't: - Add distribution lists to other distribution lists - Make everyone an owner - Use groups for direct access control (use Shared Drives instead)

Common Tasks¶

Mailing List for Department¶

Create group: sales@{DOMAIN}
Add all sales team members
Users can email sales@{DOMAIN} to reach entire team

Permission Control via Groups¶

Create security group: sales-shared-drive-access@{DOMAIN}
Add sales team members to group
Grant group access to Shared Drive
Users can be added/removed by updating group

Project-Based Groups¶

Create group for each project
Add team members
Use group for email, document sharing, calendar invites

Bulk Operations¶

Create Multiple Groups¶

$groups = @(
    @{email="sales@{DOMAIN}"; name="Sales Team"},
    @{email="marketing@{DOMAIN}"; name="Marketing Team"}
)

foreach ($group in $groups) {
    gam create group $group.email name $group.name
}

Export Group Membership¶

gam print group-members groupemail teamname@{DOMAIN} > group_members.csv

Group Policies¶

Moderation¶

Require approval for new members:

gam update group teamname@{DOMAIN} joinwhitelist ""

Who Can Post¶

gam update group teamname@{DOMAIN} who_can_post_message ANYONE_CAN_POST

Resources¶

Need help? Contact {ADMIN_EMAIL}